Elkhart Middle School Handbook
2010-2011
April 10, 2007
CONTENTS
Rationale-2
Philosophy of extra curricular program-2
Membership and policies-3
Eligibility-4
Activity participants-6
Managers-6
Representing the school-6
The student’s responsibilities-7
Locker room, training room, and shower room safety rules-8
Activity fees-9
Conditioning, training, practice and athletic policy-9
Practice-10
Attendance-11
Activity policies-12
Equipment-13
Inclement weather-14
Qualifying for state-14
Insurance - Medical policy-14
Press and radio coverage-11
Awards-16
Letter Requirements-17
KSHSAA eligibility requirements-20
Job description - Activities Director-22
Record Keeping-25
General policy-26
RATIONALE
The purpose of this Handbook is to familiarize coaches, students, parents, board members, community and administrators of the policies and procedures of the extra curricular program. It serves as a check list of responsibilities and a working relationship necessary for successful operation of the extra curricular program. It sets forth the procedures and policies which evolved over a period of years and which are now in effect. Hopefully, it will serve as an excellent orientation for new as well as experienced staff members. It is a communication instrument, not only for staff members, but also with students and the community in general.
PHILOSOPHY OF EXTRA CURRICULAR PROGRAM
Before any program of direction can operate effectively and efficiently, a philosophy should be set down to provide a preview of the ultimate ends to be achieved and the guidelines within which accomplishment is to progress.
The major objective of the program is to provide wholesome opportunities for students to develop from their experiences, favorable habits and attitudes of social and group living in a democratic world.
The leadership should be of the highest quality so as to exemplify to the participants the desired type of individual to be developed from the extra curricular program. Measurement of the success of the leadership should not be in terms of the tangible evidence of the victory or defeat record, but in the intangible personality development factors that are an outgrowth of the major objectives of the extra curricular program.
The extra curricular program should always be in conformity with the general objectives of the school. At no time, should the program place the total education curriculum secondary in emphasis; the program should function as a part of the whole curriculum and should constantly strive for the development of a well rounded individual, capable of taking his/her place in modern society.
I. MEMBERSHIP AND POLICIES
A. Elkhart Public Schools belong to the Kansas State High School Activities Association and the Hi Plains League.
B. Policy, rules and regulations concerning Elkhart Public Schools activities program are regulated by Elkhart Board of Education, Kansas State High School Activities Association (KSHSAA) and the Hi Plains League (HPL).
C. Elkhart Public Schools participates in the following KSHSAA/HPL activity programs: Spirit and Performing Groups, Music, Student Council, Scholars’ Bowl, Interscholastic Activities, Baseball, Basketball, Cross Country, Football, Golf, Track and Field, Volleyball, and Softball.
D. Any school sponsored activity, including Future Farmers of America, will abide by all rules and regulations listed in the Activity Handbook.
II. ELIGIBILITY
A. Eligibility standards are set by the KSHSAA and Elkhart Board of Education.
B. The principal of each KSHSAA member high school is responsible to the Association in all matters pertaining to interschool activities, including the eligibility of students. He or she may delegate authority only to regular members of the faculty. This does not relieve the individual of responsibility, however, in case of an infraction of the Association rules. No interschool activities may be scheduled or performed without the approval of the principal. Coaches/sponsors have the responsibility to bring to the attention of the activity director any question concerning eligibility of individual students.
C. It is permissible for ineligible students to practice with teams but they may not dress/participate for games or meets/activities.
D. All students must have a physical form on file in the activity director’s office. Coaches/sponsors will check with the activity director in this regard before allowing the student to participate.
E. Petitions for Waiver of Transfer Rules (hardship cases) will be filed by the activity director.
F. Students who transfer into our district with their parents during the school year must have a transfer form completed by the activity director.
G. Coaches/sponsors will familiarize themselves with Elkhart Board Policies, Activities Handbook, Hi Plains League and KSHSAA rules so they are prepared to answer questions from the students and public.
PARTICIPATION IN ACTIVITIES
Elkhart High School Eligibility Policy
The eligibility policy of Elkhart High School runs from Monday of Monday of each week. Grades will be posted by 8:00 A.M. each Monday morning and a list of students who are failing will be generated.
Students who are failing one (1) class may remain eligible by attending tutoring. Students who are failing two (2) classes will be placed on academic probation and have one week to get one or both classes back to passing. A student who fails any two (2) classes for consecutive weeks will be considered ineligible. Students placed on the ineligible list on Monday will remain ineligible until the following Monday.
Tutoring will be available to all students from 3:05 to 3:50 PM Monday through Thursday. Athletic practices will begin at 4:00 PM each day with the exception of Track in order for students to attend tutoring. Track practice may begin at 3:30 PM, but athletes must still fulfill their tutoring requirements.
All students are encouraged to participate in the activities offered by EHS. To participate, students must be in good standing according to the rules of the Kansas State High School Activities Association (KSHSAA) and the school. They also need to be full time students.
Students who are under school suspension, or who do not meet the KSHSAA minimum standards of good standing will not be allowed to participate. Students may be prohibited from participation in any school activity as part of disciplinary action by the principal.
Participation in any activity is a privilege, not necessarily a right. Students under suspension will not attend any school functions within the suspension period.
Some classes, by their nature, may require a special commitment on the part of students who enroll in them. Therefore some teachers may require students to perform some of their class duties outside the school day, ie: band performances, music concerts, finishing shop projects, etc. These may or may not be outlined in the general policies of the building policy (or district policy) handbooks. Teachers should make sure that all students are made aware of possible requirements before committing to final enrollment in the class.
The activities Elkhart High School sponsors as a member of the Kansas State High School Activities Association are: Football, Volleyball, Basketball, Wrestling, Golf, Track and Field, Baseball, Fast Pitch Softball, Music, Scholastic Bowl, Spirit and Performing Groups, Student Council, One Act Play and Interscholastic Activities.
Middle School Eligibility Policy
Students participating in interscholastic events (any activity that takes time away from regular classes or occurs outside the regular school day) are subject to the rules of the Middle School, the sponsors/coaches, and the KSHSAA. Eligibility lists will be run each week unless otherwise posted. A student will be provided an opportunity to raise a failing grade through tutoring sessions arranged by the classroom teacher. A student with only 1 failing grade will remain eligible to participate in activities as long as he/she is attending tutoring sessions. If a student does not attend tutoring sessions they will be ineligible. Students who are failing two (2) classes will be considered ineligible and have one week to get one or both classes back to passing. A student who fails any two (2) classes for consecutive weeks will be considered ineligible. Students who are ineligible can practice but cannot wear the uniform or participate in the event.
III. ACTIVITY PARTICIPANTS
A. Students
1. Any eligible male or female student of Elkhart USD #218 may indicate an interest in competing in any of the extra curricular activities offered by the schools of the district.
2. Any eligible male or female student may try out for extra curricular activities if all requirements for that activity are met.
3. Eligibility standards are set by the Elkhart Board of Education and the Kansas State High Activities Association (KSHSAA).
B. Managers
1. Coaches will make it known that managers for a particular activity are needed. Coaches will then select managers from those students desiring to serve as managers.
2. The manager of an activity will be delegated duties by the coach of the team. It is the manager’s responsibility to perform assigned duties to the satisfaction of the coach.
3. The manager is expected to follow the same rules as the participant and to meet the requirement for managers as described in this handbook. Managers must also meet KSHSAA eligibility requirements.
4. Managers are expected to be at all practices and to travel with the team.
5. Managers shall never take any sponsor/coach’s keys from the school premises and must make sure that keys are returned to the sponsor/coach after each practice session.
6. Each Sport will be allowed 2 managers and 1 Filmer. These students will be held to the same rules and expectations as the participants.
IV. REPRESENTING THE SCHOOL
Members of activity teams are reminded that they represent Elkhart USD #218 and have the responsibility for maintaining acceptable behavior that is a credit not only to themselves but also to Elkhart schools.
Participants are to be well groomed and clothed in presentable attire when representing the school at athletic/activity contests, banquets, dinners, or at any gathering where the entire team is represented. Participants should be well mannered, courteous, and considerate of others. Appropriate behavior can do much to sell the activity program to others and could lead to this district having the best activity program in the state.
Students that are arrested, charged, or facing legal charges may be dismissed from any extracurricular activity including, but not limited to: football, volleyball, cross country, basketball, wrestling, track, golf, baseball, softball, and school sponsored activities such as homecoming participants, dances, PROM, all night parties, and any other activity designated by the principal.
V. THE STUDENT’S RESPONSIBILITIES
A. All students should report, if possible, for practice the day that the first call is made for the sport.
B. When two seasons overlap, those involved in the first activity will be allowed to finish that activity before reporting for the next activity.
C. If a participant has been in school on a scheduled practice day, permission to be excused from practice must be approved by the coach directly in charge of the activity. Students absent from school on a scheduled practice day/game day can not participate unless the principal grants permission.
D. Participants who are consistently and habitually tardy to practice may be removed from the team.
E. Profanity by participants at any time or in any situation will not be tolerated.
F. Participants who fail to control their actions on buses will be disciplined.
G. All athletes should make an effort to attend and participate in all pep rallies of the school.
H. Each participant shall meet the requirements of eligibility as set forth by the Kansas State High School Activities Association.
I. Participants must treat school property with respect. Participants are not to take equipment or uniforms from this or other schools. If students wear equipment or uniforms from other schools, they will be questioned. If proof of ownership cannot be established, the equipment will be confiscated until the matter can be investigated. If it is established that the property was stolen, the athlete will be disciplined.
J. Before participation is allowed, a student who wishes to participate in a sport must have written parental consent and evidence of physical examination on file in the activity director’s office before reporting for practice.
K. The coach/sponsor will check all injuries no matter how small. When possible, injured participants are to watch the practice sessions.
L. All coaches/sponsors will make every effort to see that students understand their responsibilities as representatives of the community and school.
M. Coaches/sponsors may request any reasonable mode of dress when taking students to game sites as representatives of Elkhart Public School.
N. Conduct on busses or other means of conveyance will be such that it does not interfere with the safe operation of the vehicle. Busses, etc. will be left in clean and orderly condition after use.
VI. LOCKER ROOM, TRAINING ROOM, AND SHOWER ROOM SAFETY RULES
The locker room is like a second home as far as the athlete is concerned. It can be a pleasant place if all strive to keep it clean. There are certain rules pertaining to the locker and shower rooms that must be followed for safety and health reasons. Serious injuries can and do result when one becomes careless. Injuries not only bring harm but detract from the effectiveness of the overall athletic program.
A. Coaches will remain in the locker room after practice/games until all participants have showered and left. Upon leaving, the coach will check all athletic facilities to make sure lights are turned out and doors are secure. Coaches will also remain at the school until all participants have left the building when returning from an out of town activity. The participants should have their transportation arranged and waiting when they return.
B. There will be no “HORSEPLAY” of any kind. Such behavior has resulted in some very serious injuries.
C. The training area is off limits unless authorized by a coach. In case of injury, the coach must be notified and make proper office clearance for an injury report and insurance record.
D. Equipment must be washed regularly. All dirty equipment should be taken home and cleaned before use. Cleanliness is very important to one’s health and continued participation.
E. A shower is to be taken every day as soon after practice as possible. Athletes are to dress and leave school immediately after showering.
F. Cooperation with the managers and custodians is essential. They have a tough and thankless job. All equipment must be picked up and locked in lockers.
G. Each athlete is responsible for assigned equipment and locker. Any damage to equipment or locker must be reported to the coach immediately.
H. Any unauthorized person in the locker room is to be reported to the coach.
I. Students not participating in a sport or weight program during the current season are to stay out of the locker room unless given permission by a coach or administrator.
J. Keep your locker locked.
VII. ACTIVITY FEES
A. Insurance
The school does provide student accident insurance for athletes however this insurance may not pay the entire bill.
B. Loss or Damage of Equipment
A student is responsible for the care of assigned equipment. Loss or damage beyond normal use of equipment that belongs to the school means that the student will pay for the equipment.
VIII. CONDITIONING, TRAINING, PRACTICE AND ATHLETIC POLICY
A. Conditioning
Athletes should make every effort to be involved in the programs which will help develop a sound body. Conditioning should include activities which increase strength and endurance, as well as developing skills and mental alertness. A strength and conditioning program is offered in the curriculum and athletes are encouraged to enroll.
B. Training
For the benefit of the individual athlete and the team and so that health and conditioning practices will be of value, it is necessary that certain training rules be followed. The responsibility of abiding by these rules rests with each athlete. The following “Code of Ethics” will provide the guidelines for training and conduct.
1. No drinking, smoking, chewing, or use/possession of drugs.
Penalty: 1st Offense - Suspension from team through one
competition date.
2nd Offense -Dismissal from the squad with no honors or
awards received.
2. Missing practice - Unexcused by the head coach.
Penalty: 1st Offense - Conference with the head coach. Penalty to
be decided by the head coach.
2nd Offense -The athlete will not play in the next contest for which he is eligible.
3rd Offense -Dismissal from the squad with no honors or
awards received.
3. Missing contest - Unexcused by the head coach.
Penalty: 1st Offense - One game suspension and a conference with the possibility of dismissal.
2nd Offense -Automatic dismissal from the squad with no honors or awards received.
4. Game/Practice Behavior and Conduct
Penalty: Behaviorally related conduct that results in a participant or team being penalized during a contest by an official may result in the participant being benched for the next contest. If there is another similar incident more severe steps will be taken by the sponsor/coach and administration. Examples are verbal exclamations or argument, throwing a punch or elbow, profanity, etc.
C. Practice
1. Practice times will be kept to a reasonable length of time.
2. Teams shall neither practice nor participate in a contest on Wednesday after 6:30 p.m. (Tournaments, state sponsored activities or rescheduled activities may be exceptions)
3. Teams may practice during school term vacation periods if not in conflict with K.S.H.S.A.A. rules.
4. The closing of schools because of inclement weather will automatically cancel all practice sessions that were scheduled that day. (Unless special permission is provided by the Principal)
5. Students will not practice on days they have been absent from school unless they have a valid reason and approval is obtained from the principal.
6. Individuals not directly involved with athletic teams should be asked to clear the gym area after school unless they have faculty supervision.
7. Inclement weather may make it necessary to coordinate use of gyms for practice in fall and spring.
8. The assignment of practice areas will be the responsibility of the activity director.
9. Changes in practice times and dates will have prior approval by the activity director and the principal.
D. Attendance
1. All participants are expected to be in attendance at all classes. Athletes that are absent from school for any part of the day an activity is held, regardless if the activity is held at home or away, will not be permitted to take part in the team activity or attend the activity. Any exceptions must be approved by the principal. The athlete will attempt to make arrangements for absence prior to the time missed.
2. No student should be penalized by being withheld from participation if the cause of the school or practice absence was another school activity, a funeral, or for similar reasons.
3. Students who are under suspension or expulsion from school will not be allowed to participate in practice, games, or meets under any circumstances.
4. All KSHSAA regulations pertinent to practice and competition will be followed to the letter in the spirit of the regulations.
5. Participants are required to attend all scheduled practices and meetings. If circumstances arise to prevent the participants’ attendance, the validity of the reason will be determined by the coach/sponsor or supervisor prior to all missed practices or meeting
E. Activity Policies
1. Any student may drop an activity if reasons are stated to the coach/sponsor personally, all equipment is returned, and all financial responsibilities cleared with the school. Coaches/sponsors will inform principal and parents/guardians when a student quits an activity.
2. A student who quits an activity will not be allowed to take part in another activity until the termination of the former activity. (Unless coaches/sponsors of both activities, the activity director & the principal all agree.) Termination of an activity would include any regional/state contests.
3. If a student is suspended or expelled from an activity by action of the head coach/sponsor or activity council because of ineligibility or an infraction of training or conduct rules, the policy pertaining to these violations would be in effect. (During any school sponsored activity, out of season participants guilty of misconduct may face suspension from the next activity they enter.)
4. Bus Transportation - The transportation schedule is made up by the activity director. Any corrections to this schedule will be reported to the activity director by the respective coach as soon as the change is noted. All unscheduled trips will be arranged at least one week in advance, and a transportation request form must be completed. On away activities students will ride to and from the game on the bus provided by the school unless the student has a signed note from the parents asking permission of the coach to let their daughter or son (only) ride home with them after the contest. Parents may only ask permission for their own kids. Telephone calls will not be accepted as a means for asking permission. Emergency procedures - When it is necessary to contact emergency personnel/school administration, the person responsible for this will be the coaches/sponsors. The bus driver’s primary responsibility will be to drive the bus.
5. Activity Council - The activity council shall be composed of the principals (high school & middle school), all coaches/sponsors of that activity, and the activity director. The activity director will be designated as the chairman and will vote only to break a tie. Any coach, administrator, or student may submit an eligibility problem to the activities council. Prior to submitting a problem to the council, it should be discussed by the principal, activity director, and head coach of the student in question. Each case shall be treated individually, and it shall be kept in mind that the school exists to benefit the student.
6. A student not in good standings according to KSHSAA rules or a student on any suspension may not participate in practices or competition.
IX. EQUIPMENT: Check out, Inventory, Sale and Disposal
1. All coaches/sponsors in all activities will keep a record of equipment checked out to each participant. All equipment will be marked for easy identification. All equipment checked in at the end of the season will be properly cleaned, boxed and stored. No equipment will be issued to a participant who has not turned in equipment from a previous activity.
2. Each coach/sponsor will be responsible for a complete inventory at the end of the season. The inventory will be turned over to the activity director within two weeks after the end of the activity season. The inventory will include the condition of equipment on hand as well as a listing of new equipment desired for the next season.
3. Each participant will be held financially responsible for damage beyond normal use or loss of equipment. The condition of damaged or lost equipment and the cost of replacement will determine the amount of financial obligation.
4. School equipment that is going to be loaned to a student over the summer or throughout a season must be by permission of the building principal or by the Board of Education.
5. Any equipment or supplies purchased by the school for resale to students must be paid for by the student before he/she can receive it. This money is not to be deposited in the school activity fund but is to be paid for directly by the student to the vendor.
6. No equipment, supplies, clothing or merchandise of any type will be ordered without prior approval of the activity director and principal.
7. Any equipment that has become obsolete, outdated, worn out, or generally useless for its specific function shall not be given or sold to students without the express consent of the Board of Education. Periodic reduction of obsolete equipment is necessary. A form will be used to indicate type and quantity of equipment and the date of disposition.
X. INCLEMENT WEATHER
A. No activity practice of any type will be permitted on days when school is canceled or dismissed early because of inclement weather without the approval of the activity director and principal.
XI. QUALIFYING FOR STATE - Who may participate
A. When a team (athletics) qualifies for state, only those members qualifying or participating will be permitted to travel with the team (cheerleaders, band members, etc.) may attend with approval of superintendent, principal and activity director.
XII. INSURANCE - MEDICAL POLICY
1. No student will participate in any activity (practice or contest) until his/her parents consent form is on file in the activity director’s office. Coaches/Sponsors will have the responsibility for enforcing the observance of this policy.
2. Coaches will prepare the team members at the beginning of the season for the possibility of injuries during the year. Coaches should point out the types of injuries which are most likely to occur and establish an Emergency Procedure so that all assistant coaches and involved personnel may act promptly, efficiently and correctly in the handling of injured students. Suggestions might include but are not limited to the following:
a. Give appropriate first aid procedures to all personnel.
b. Call for ambulance, if needed, and alert the doctor and hospital.
c. Notify parents/guardians.
d. Keep the administration informed of serious injuries, (require hospital or physician care).
e. File accident report within twenty-four (24) hours of accident.
f. Follow up with doctor on progress of all injured students.
(Do this also in case of serious illness)
3. Establish a chain of command so that all concerned may follow the physician’s orders and counsel.
4. Make injury procedures available to all coaches, participants, administrators and parents.
5. The physician must make all decisions as to whether the injured student may continue to participate. The physician must also decide when an injured student may return to practice.
6. Injury records will be maintained for all injuries requiring medical attention. Complete commentary will be recorded, dated and signed. Review all accident reports at the end of the season and before the new season begins. Cumulative reports will be filed in the activity director’s office.
7. Establish a sound routine to cover activity participation after injury or illness.
a. A student must be in school the entire day if he/she participates in an activity that day. An exception would be made if the student had an approved appointment that prevented such attendance; in which case, he/she must present to the principal a signed statement from the physician or other responsible individual regarding the absence.
b. If a student is absent the last school day of the school week and the competition is on a non-school day, the student must bring to the
coach/sponsor a signed statement from the parent or guardian that permission is given for participation. It is recommended that the coach call the parent with regard to the nature of the absence and the reason for it.
c. A student who has been injured and has had medical treatment may not participate again until written permission from the physician has been received.
8. The coach/sponsor is required to perform adequate first aid for all injuries and no more. Good common sense in handling the situation is a must.
a. Provide good supervision of the practice sessions, locker rooms, shower rooms, and training areas.
b. Make sure that all participants have filed signed, up to date physical examinations forms.
c. Always follow the instructions of the doctor.
d. Never administer any drugs, medicines or local anesthetics for anyone.
e. Use only therapeutic methods for which coach and assistant coaches are qualified and only if the physician approves.
f. Check all equipment regularly and maintain all facilities in top condition to assure safety at all times.
g. Use good common sense in all situations when handling injuries or sudden illness.
h. If student trainers are used, be sure that they are well qualified and that they follow orders.
XIII. PRESS AND RADIO COVERAGE
1. Obtaining press and radio coverage of extra curricular activities is the responsibility of each coach/sponsor and activity director. Every attempt will be made to notify the newspapers, radio, and/or T.V. stations to publicize the results of all extra curricular activities. The information would be called in as soon as possible after the competition is finished to insure that the information will make the next newscast or edition of the newspaper.
XIV. AWARDS
A. No awards other than medals and cloth, felt or chenille athletic letters shall be made to students participating in interscholastic athletics, unless approved by the KSHSAA.
B. All awards will be in accordance with the requirements set down by the coach of the activity in which the student participates.
C. Only letter winners are eligible to buy the official letter jacket, sweater, or sweatshirt.
D. First year varsity letter winners will receive the official letter “E.” This letter will be awarded at the end of the school year. A certificate of lettering, a metal symbol, and a metal bar will also be received. A metal bar and certificate will be given for each year of lettering after the first year.
E. Each senior who participates and letters in any sport will receive a senior “E.” The senior “E” will have all symbols and bars the participant has earned in high school sports at EHS.
F. All awards will be presented at the spring awards assembly.
G. Managers, trainers and statisticians will receive appropriate awards.
H. Plaques for Outstanding Senior Athlete and Sportsmanship Awards (Male & Female) will be furnished by the district.
I. Senior participants that have participated in a particular activity during their sophomore, junior, and senior’s years but have not completed the requirements to earn a letter will be awarded a senior letter.
J. Students that decide to quit or are removed from the squad cannot letter.
K. In case of injury or serious illness, a letter may be awarded if in all probability the requirements would have been met.
L. A student may also letter at the coach’s discretion.
XV. LETTER REQUIREMENTS
A. Football - An athlete must make the varsity team and play in 1/2 of the quarters played at the varsity level.
B. Volleyball - An athlete must make the varsity team and play in 1/2 of the varsity matches or an athlete must make the sub-state tournament team.
C. Basketball - (Boys & Girls) - An athlete must make the varsity team and play in 1/2 of the quarters played at the varsity level, or an athlete must make the sub-state tournament team.
D. Wrestling - Wrestling - An athlete must qualify for by having the best win/loss record in the particular weight class at EHS or accumulating 50 points in a particular weight class in one year or make the sub-state tournament team.
E. Track - (Boys & Girls) - An athlete must do one of the following:
1. Score 15 points during the season.
2. Score in the league meet.
3. Score in the regional meet.
4. Score in the state meet.
F. Cross Country - An athlete must be an individual medal winner at the varsity level in an invitational, league, regional, or state meet. An athlete may also place in the top five positions on his team.
G. Golf - An athlete must play in at least 1/2 of the varsity matches or win at least one medal at varsity level or make the regional tournament team.
.
H. Baseball & Softball - An athlete must play in 1/2 of the games at the varsity level or make the regional tournament team.
I. Band *Participate the full year in band and
*Attend all performances, unless excused, in advance, by the Band Director and
*Play the Star Spangled Banner and School Song from memory and
*Participate in at least one (1) of the following extra activities: Musical Pit Band (when available)
Honor Band tryouts (District, 5-States, or FFA)
Solo Festival
Ensemble Festival
J. Choir * A participant must be enrolled in choir for the full year, participate in a solo and / or ensemble at music festival, participate in all performances scheduled throughout the year, and follow all classroom expectations.
Show Choir is an audition based extra-curricular activity. Students must be enrolled in choir to be a member. Rehearsal will take place before or after school. Performances will take place at area civic organizations as well as at music festivals and concerts. Attendance to rehearsals and performances is required. Three unexcused absences will result in expulsion from the group. Alternates may be chosen to fill any voids that may occur through the year.
K. Cheerleader - Complete the season in good standing as outlined in the constitution.
L. Student Council - No Letter Given
M. Scholars’ Bowl -
1. Attend and participate in half of the regular varsity meets.
2. Must be a member in good standing at the end of the season.
A letter and emblem will be awarded for first year letter winners. Thereafter, a bar will be awarded. Students may also letter at the coach’s and principal’s discretion.
N. Forensics - A student will have to accumulate a total of 100 points to earn a letter. Points must be accumulated during the same school year. For each subsequent accumulation of 100 points, a student will receive a pin or bar per year. Points will be earned on the following scale:
20 pts for participating in a KSHSAA sponsored tournament
10 pts for making finals (either one or two events) at a KSHSAA sponsored tournament
30 pts for being a State Qualifier (whether one or several events)
Students may also letter at the coach’s and principal’s discretion.
Sponsor/coach will distribute a list of how points are earned by students. Students may also letter at the coach’s and principal’s discretion.
INTERNATIONAL THESPIAN SOCIETY
Membership: Students gain membership by earning points while working on school productions. If a student has earned ten (10) points by the time of the yearly ceremony, he/she will be inducted into the troupe. Students can continue to accumulate points to earn stars and honor bars. After a student ears the initial ten (10) points, additional points can be earned for other theater projects such as Community Theater. The sponsor/coach will distribute a list of how points may be earned by students.
Dues: The student must pay dues to the National Association. The National Society dues amount will be set yearly by the National Association. Local dues are left up to each troupe.
*Activity Council - The council shall hear any grievances submitted in writing by parents or students, within twenty (20) calendar days, concerning lettering.
Kansas State High School Activities Association
Eligibility Requirements:
Schools may have stricter rules than those listed below. Contact the principal or coach on any matter of eligibility. A student to be eligible to participate in interscholastic activities must be certified by the school principal as meeting all eligibility standards. The complete regulations are published in the official KSHSAA Handbook which is distributed annually and is available at your school principal’s office.
YOU ARE ELIGIBLE IF:
1. You are a bona fide undergraduate student in good standing.
2. Your conduct and standard of sportsmanship are satisfactory and do not bring discredit to yourself of school.
3. You are not nineteen years of age (sixteen, fifteen or fourteen for junior high school student) on or before September 1 of the school year in which you compete.
4. You have met the following semester requirements: A student shall not have more than two semesters of possible eligibility in grade seven or two semesters in grade eight. A student shall not have more than eight semesters of possible eligibility in grades nine through twelve, regardless of whether the ninth grade is included in junior high in a senior high school. NOTE: If a student does not participate or is ineligible due to transfer, scholarship, etc., the semester(s) during that period shall be counted toward the total number of semesters possible.
5. You passed five new subjects (those not previously passed) of unit weight in your last semester of attendance. (If you are a first semester junior or senior high school student, you must have passed five new subjects (those not previously passed) of unit weight in your last semester of attendance.)
6. You are enrolled and attending five new subjects (those not previously passed) of unit weight.
7. You have not been in more than four seasons in one sport in a four-year high school, three seasons in a three-year high school or two seasons in a two-year high school.
8. You do not engage in outside athletic competition in the same sport while you are a member of a school squad. Consult your coach or principal before you participate individually or on a team in any game, training session, or tryout conducted by an outside organization.
9. You have passed an adequate physical examination by a practicing physician and have the written consent of your parents or legal guardian. (The completed form must be in the hands of your principal prior to your first practice.)
10. You are regularly enrolled and in attendance not later than Monday of the Fourth week of the semester in which you participate.
11. You are a transfer student and have not met the requirements of the Transfer Rule as explained on your Physical examination form. Contact the principal concerning this regulation.
12. You are not a member of any fraternity or other organization prohibited by law or by the rules of the KSHSAA.
13. You have not competed under a false name.
14. You have not competed for money or merchandise of intrinsic value, and have observed all other provisions of the Amateur and Awards Rules.
15. You have complied with the Undue Influence Rule, which states: “The enrollment in a school, the transfer from one school to another, or the failure to transfer from one school to another because of undue influence by anyone connected, directly or indirectly (including alumni associations, booster groups and similar organizations) with a member school, shall cause the student to forfeit eligibility for a period not to exceed 365 days. Such conducts shall also jeopardize the school’s standing in the Association and shall result in such other action as the Executive Board deems appropriate.
16. You have not violated the Anti-Tryout and Private Instruction Rule, which states, “Students are eligible if they have not participated in training sessions or tryouts held by colleges or other outside agencies or organizations in the same sport while a member of a school athletic team.”
Activity Handbook Addendum
For Coaches and Sponsors
JOB DESCRIPTION
ATHLETIC DIRECTOR
1. Supervision
a. To supervise the activities and intramural programs in consultation with the principal and/or superintendent.
b. To recommend coaching and intramural personnel and to evaluate their performances.
c. To act as a consultant to the administration and coaching personnel on matters pertaining to the activities program. All coaches of competitive sports for 7 through 12 are directly responsible to the activities director. Regarding activities, the chain of command is: coach/sponsor, activities director, principal, superintendent and Board of Education.
d. While the Activities Director is responsible for the success of the overall program of activities, each coach is responsible for the success of his/her own particular activity.
e. To hold meetings with coaches whenever necessary; to keep them informed of all matters pertaining to the activities program.
f. To supervise all activity facilities; schedule practice use; recommend maintenance and repairs, schedule all officials for activity events, prepare eligibility lists and make meal/hotel/transportation arrangements.
g. To supervise and coordinate the budget for all athletics.
h. Maintain an activities calendar showing all activities.
i. Schedule all school activities which are not listed as regularly scheduled classes, meetings, parties, etc.
j. Set up policies for the athletic department in regard to training rules and other regulations pertaining to athletics.
k. Maintain a permanent file of yearly records in each sport.
l. All athletic requisitions shall first be approved by the Activities Director.
m. Check on the eligibility of all students participating in all interscholastic events.
n. In all matters pertaining to activities he shall see that procedures followed comply with the policies of KSHSAA, HP League and the Elkhart Board of Education.
o. Administers the insurance program covering school athletes and assumes responsibility for all processing of reports and claims.
p. Works with the Booster Club in planning and supervising an annual recognition program for school athletes.
2. District Representative
a. To schedule all athletic events.
b. To represent the High School in all activity business at League meetings in the absence of the principal.
c. To enforce and interpret all athletic regulations as specified by KSHSAA and HPL in which membership is maintained.
d. To prepare a bus transportation schedule for all activity trips and work with the supervisor of transportation in the implementation of the schedule.
e. To assist the administration in preparation of the pass list and to administer the issuance of complimentary passes for the High School.
f. To act as Tournament Manager for all League and District activities that are assigned to the Elkhart Schools.
g. To make all necessary arrangements for all non school facilities needed in the activity programs.
3. Duties Pertaining to Athletic Events
a. Release of publicity: To release to the press and radio publicity on coming events in athletics and on all special activities.
b. Home activities: He will be designated the school’s official representative at all school functions and shall be expected to attend or see that an administrative representative attends all home athletic events. He will be responsible for over all supervision and obtaining adequate personnel to ensure smooth operation of the athletic program.
c. Away activities: He will be expected to attend athletic events away from home as the school’s official representative when so directed by the principal.
d. Pre game and half time programs: To coordinate with appropriate personnel the starting and stopping time schedules for bands, pre game ceremonies and half time programs.
d. Notifying principal: To make recommendations to the principal regarding the conduct of each activity.
f. Faculty Help: To work with the principal to determine the need and to establish a schedule of specific assignments and reporting times for all personnel involved with duties pertaining to the event.
g. Game Program: To assist the school in obtaining from visiting teams the information to be included in the individual game programs and be responsible for the printing and distribution of game programs.
h. Liaison: To inform visiting teams and officials of the pertinent details of their participation -- time schedule, dressing facilities, etc.
i. Supervision of Press Box: To supervise arrangements in the press box for the official personnel having duties there during all activities.
j. Printed schedules: To develop schedule posters and pocket schedules as needed for use in publicizing all programs.
RECORD KEEPING
A certain number of records should be kept by the Activities Director with a majority of the needed information being supplied regularly by the coaches. The following records are to be maintained by the Activities Director:
1. Season report from each head coach at the end of the individual season. List:
-scores of every contest held
-records (school, league, district, state) established by team or individual participant
-honor and award winners
-individual participation summaries
-honor awards (selection and award procedures)
-recommendations for seasons to come
2. Annual inventory - at the end of the season and prior to ordering for the next season.
3. Budget requests - kept up to date for all individual and team participants.
4. Eligibility lists - kept up to date for all individual participants.
5. Letter awards - kept up to date for all individual participants.
6. Financial reports - income and expenditures
- gate receipts by sports
7. Minutes of all meetings concerned with athletics, at all levels.
8. Schedules of all sports - compiled in a continuing file.
9. Injury records.
10. KSHSAA loss of school time report and any other reports required by the League, KSHSAA and school district.
GENERAL POLICY
1. Bands will play at home football and basketball games and may play at away activities with prior approval from the Activities Director and Principal.
2. The school activities program shall adhere to the regulations of the League, KSHSAA and Elkhart Board of Education policies.
3. Admission prices for League games shall be set by the League Principals once a year.
4. Playing squads and managers shall be admitted to contests on authorization by the coach.
5. The voting delegate on all League and District activities shall be the principal or his delegated representative unless otherwise stipulated by the superintendent.
6. In all contests, only game officials and authorized personnel may be on the sidelines.
7. Adult registered officials must be used in all varsity athletic contests.
8. Administrators, staff members and coaches shall refrain from questioning decisions of officials or otherwise criticizing them following the game. Any criticism or protest shall be addressed in writing to the proper officer of the Officials Association or the State Activities Association.
9. Any unsportsmanlike conduct requiring special attention will be reported to the activity director and principal.
10. All dates must be cleared for any change through the Activities Director. Weather conditions should be the only reason for changing a scheduled game. Any other condition for cancellation or changing of a scheduled athletic date must be approved by the activity director and principal.
Revised August 9, 2010
MIDDLE SCHOOL SECTION
The mission of Elkhart Middle School is to provide the opportunities for all students to achieve excellence. The knowledge, skills, behaviors, and motivation provided will enable them to become responsible decision-makers and life-long learners, in order to succeed in their future endeavors.
“Every Child Learns”
SCHOOL PHILOSPHY
1. A philosophy based on the unique needs and characteristics of the young adolescent.
2. Educators knowledgeable about and committed to the young adolescent.
3. A balanced curriculum between the cognitive (subject-centered) and affective (student- centered) needs of the young adolescent.
4. Teachers who use varied instructional strategies.
5. A comprehensive advisor/advisee program.
6. An interdisciplinary team organization at all grades.
7. A full exploratory program.
8. Both team planning and personal planning for all teachers.
9. A positive and collaborative school climate.
10. Shared decision-making in which the people closest to the “client” are involved in the decision making process of the school.
11. A smooth transition process from elementary to middle school and from middle school to high school.
12. A high-quality extracurricular program including athletics, interest based mini-courses, clubs, and social events.
13. A commitment to the importance of health and physical fitness for all students.
14. A commitment to regular involvement of families in the education of young adolescents by keeping them informed of student progress and school programs and by giving them meaningful roles in the schooling process.
15. A positive connection between school and the community through student service projects, business partnerships, and use of community resources within the school curriculum.
16. Consistent use of cooperative learning strategies in the classroom.
17. An emphasis on the use of higher-order thinking skills and hands-on instructional strategies.
18. Empowerment of students whenever possible.
ABSENCES/MAKE-UP WORK
Notification of absences: It is the responsibility of the parent/guardian to notify the school’s main office by phone or note verifying the absence of the student and the reason during each day of absence. Students who become ill at school must check out at the office. Students leaving school for any other acceptable reason must be cleared in advance by a telephone call or note from the parents and check out at the office. Students will be allowed one day to obtain missed assignments and one day per day of absence to complete missed assignments. Students work not completed during allowed time will receive no credit (unless special prior arrangements are made with the teacher and principal). Full credit will be given upon satisfactory completion of the work.
Excessive absences may dictate that the student, school administrator, and the parent/guardian will meet to discuss the consequences of loss of class time.
Forfeiture of credit: Any student who, for any reason, is absent eleven times or more during a semester will receive zeros for coursework on those days unless there are chronic health conditions of special considerations involved which must be verified by the administration. A physician’s statement will determine the validity of each absence for illness over the maximum allowed. If the building principal determines that there are definitely eleven (11) absences, excused or unexcused, as shown by the school records and that on review none were due to extenuating circumstances, the zeros will remain.
Participation absences: When missing school time to participate in activities, it is the student’s responsibility to get assignments from the teacher and to make arrangements to make up work before leaving to participate in the activity. Students are required to attend at least half a school day before a student is allowed to leave for or participate in any school-sponsored activity. (The exception is excused pre-arranged absences.)
ACTIVITIES
Students participating in interscholastic events (any activity that takes time away from regular classes or occurs outside of the regular school day) are subject to the rules of the Middle School, the sponsors/coaches, and KSHSAA. Eligibility lists will be run each week unless otherwise posted. Students with a grade of “F” in two or more classes will be ineligible to participate in any interscholastic activity. A student will be provided an opportunity to raise a failing grade through tutoring sessions arranged by the classroom teacher. A student, with only 1 failing grade, will remain eligible to participate in activities as long as he or she is attending tutoring sessions. If a student fails to attend tutoring sessions they will be ineligible. If a student fails to earn a passing grade at the end of two weeks he/she will be ineligible to participate in interscholastic competition until a passing grade is earned at the weekly eligibility check. Students who are ineligible can practice but cannot wear the uniform or participate in any school activity or event. Before a student athlete is permitted to report for practice in a sport, he/she must have on file a physical examination furnished by the school. The form requires the student to gain the permission of his/her parent/guardian to participate in the sport. You, as a participant or spectator at an activity offered by our school, are recognized as an official representative of the school and its community. Your conduct and sportsmanship on and off the school premises should display the highest possible standards. Since field trips are educational and an extension of the classroom, students should be in good standing. The principal makes the final decision regarding participation on all field trips.
NO CELL PHONES
Students are not allowed to have cell phones during the school day from 8:00 a.m. until 3:30 p.m. Students must turn cell phones off. Students who have cell phones are asked to turn them into the office upon arrival. Failure to comply with the no cell phone use will result in the loss of the cell phone until the end of the school year. Parents will be called immediately by the administration. Students don’t need a cell phone during the regular school day. Students may have a cell phone before and after school hours only.
BEHAVIORAL EXPECTATIONS
1 Come to class ON TIME and PREPARED to learn.
A. Be in your seat and ready to work before class begins.
B. Have completed assignments, books, materials, and a positive attitude daily.
C. Protect our learning environment from interruption.
D. Give your best effort daily in all that you do.
2 Be RESPECTFUL in both ACTIONS and WORDS.
A. Keep hands, feet, and objects to yourself.
B. No putdowns, cruel teasing, unacceptable language, or rude gestures.
3 ACCEPT your consequences.
A. Offer no excuses for being non-compliant.
B. Offer no argumentative comments back to adults in authority.
4 FOLLOW the DIRECTIONS of all ADULTS in authority.
• Principal, Teachers, Substitute Teachers, Paraprofessionals, Secretary, Custodians, and Bus Drivers
PROCEDURES FOR VIOLATIONS OF SCHOOL BEHAVIORAL EXPECTATIONS
Phase I The adult in authority will address concerns with those who do not meet expectations.
Phase II The adult in authority will contact parents when phase I is not successful.
Phase III A conference with the principal, the adult in authority, and the student will be scheduled when Phase II has not been successful.
Phase IV A conference with the parent(s), principal, staff member and student will be scheduled when Phase III has not been successful.
Phase V The principal will take the necessary action deemed appropriate to resolve non- compliance when previous interventions have not been successful.
SEVERE CLAUSE:
Incidences of fighting, Bullying, use of profanity/cussing, sexual harassment, property damage, possession of controlled items (weapons, drugs, tobacco products, and alcohol), or any student being a distraction to the learning environment in the classroom will be referred to the principal immediately.
POSSIBLE DISCIPINARY ACTIONS
COUNSELING: Teachers, school counselors, and/or the principal will counsel with students when chronic infractions of behavioral expectations have been noted.
AFTER SCHOOL DETENTION: Teachers may detain students for rule infractions. When a student is assigned detention, his/her obligation is to the school. The student may lose time from sports, jobs, or other activities, but the detention takes precedence over other activities.
IN-SCHOOL DETENTION: The student is placed in In-School Detention (ISD) by the principal. The student is placed in a designated area, isolated from other students and activities. The student does class work for the day. Students in ISD are not eligible on those days for extracurricular activities.
OUT-OF-SCHOOL SUSPENSION: For serious behavior infractions the student may be dismissed from school for a period of one to five days by the principal. All work missed can be made up at full grade value. Before a student is allowed to return to school, a conference with the principal and the parent must be held. When a student receives an OSS, all work is due the day the student returns to classes. Work not turned in that day will be given zeros. Students in OSS will not be eligible for extracurricular activities while suspended.
LONG-TERM SUSPENSION: Students whose behaviors cannot be controlled by the above mentioned methods would be subject to long-term suspension from school for the remainder of the term or school year. A due process hearing will be set within 5 school days of the suspension to determine the length of the suspension.
EXPULSION: Students whose behaviors cannot be controlled by the above mentioned methods would be subject to expulsion from school for the remainder of the school year. A due process hearing will be held within 5 school days of the suspension to determine the length of expulsion and to set up an educational plan for the student.
BREAKFAST AND LUNCH INFORMATION
Elkhart Middle School has a closed lunch period. To leave school to eat lunch, a parent or guardian must come to school and personally sign his child out of school on a daily basis. Breakfast and lunch are times to relax and enjoy your meal. Your respect and proper treatment of the people and property involved will make these times more pleasant. Students will be allowed to sit where they wish, but may not save seats for others. Each table has seating for eight students.
MEALS - Meals may be purchased at school or may be brought from home. All meals are to be eaten in the lunchroom. Students are discouraged from sharing food due to sanitary concerns. Students who purchase breakfast or lunch at school are asked to pay for meals in advance. Free or reduced-price lunches or breakfast are provided for students who qualify under district, state, and federal guidelines. Application forms for these programs can be obtained from the office. Please do not bring glass containers. Only you or a sibling may use your lunch ticket. No food or drink shall be brought to school except in the form of a meal or lunch, with the exception of celebrations approved by the principal.
CLEAN UP - Use proper containers for waste disposal and eating utensils. Salt, pepper, and condiments will be provided at a designated station at the front of the lunchroom. Please leave your table clean. Food may not to be taken out of the lunchroom.
HOMEWORK POLICY
Homework is typically school assignments that were not completed during class time during the school day. Seldom will work be given strictly as homework. Teachers will notify students when assignments are due. Our teachers will grade the work submitted, even if the assignment is incomplete. Late work will not be accepted unless due to excused absences from school.
LIBRARY
The school library operates on an open concept. Students may use the library at any time during the school day provided you have a signed pass from your teacher. Students need to become familiar with policies on fines, rules, and library use as set forth by the school librarian.
PLAYGROUND/RECESS PROCEDURES
Students will be provided with the opportunity to use the restroom before going to lunch. The students will need to take their coats with them to the cafeteria. After lunch, the students will be dismissed and are to report to the playground area to the west of the school and cafeteria. They are not to leave the playground area without permission of the supervisors. Students are to have permission from staff to enter the building during recess. When the bell rings ending the recess period, the students are to return all balls and equipment to the equipment bag. The students will be released to return to the building and are expected to do so in an orderly manner.
PLAYGROUND DISCIPLINARY ACTION OPTIONS
• Verbal warning by supervisor.
• Posting (sitting out during recess in a designated area) determined by the supervisor.
• Office Referral.
REFRESHER CLASS
The purpose of refresher class at the end of the school day is to help students with the mastery of state standards and class assignments. If a classroom teacher recognizes a student’s inability to master a state standard, that student will be asked to attend the next refresher class in that particular teacher’s classroom. During this time the student can receive individual attention in the area he/she failed to master. Refresher may be used for students who were absent for a test or a classroom lesson who cannot otherwise be learned. All students may attend before school or after school tutoring with their classroom teacher to complete any make up or late work.
REMEDIATION/RETENTION POLICY
To address the concern of administrators, teachers, and parents over the problem of promoting students who have not mastered grade level curricular objectives, the Elkhart Middle School will be implementing a new retention policy. This policy will focus on the following four core subjects: Math, Language Arts, Science, and Social Studies. Mastery of objectives means students will meet the following grade level criteria:
• Mastery of curricular objectives (checklists)
• Score a 60% or above on semester tests
• Grade average of 60% or above
• Grade level Team recommendation
If a student is having difficulties in achieving grade level criteria in any of their core classes, they will be immediately referred to the Intervention Team for possible placement in a remediation program. Programs will be offered at each grade level. Students may be placed in one of these programs based on the following student performance data:
• State Assessment scores that fall below proficiency
• Poor student performance in one or more core classes
• Non-mastery of curricular objectives
• Grade level Team recommendation
Parents will receive written notification if their child receives a 69% or below at the end of the first semester in the core subjects of math, reading/language arts, science, or social studies. It will be recommended in the notification that the student, parent, and staff meet to formulate a plan of action to resolve the academic concern. Follow-up meetings will be recommended until the concern is remedied.
Students failing one of the core classes at the end of the second semester will be recommended to attend Summer School (if it is offered). Students enrolled in summer school must complete the academic standards established by the core class teacher to successfully complete summer school. In addition, the student may not miss more than four days of summer school. Students not meeting the criteria for Summer School will be placed in Refresher Class opportunities for the following school year.
Any student failing two or more of the core subjects of math, reading/language arts, science, and/or social studies will be retained at grade level for the following school year.
RESOURCE INFORMATION [BULLYING]
The following are web sites that are excellent resources of information with regard to the aggressive or passive/aggressive behavior known as bullying.
www.StopCyberbullying.org www.teenangels.org www.privacyrights.org
www.WiredSafety.org www.isafe.org www.privacyrights.org
www.wiredkids.org
The Parent's Guide to Protecting Your Children in Cyberspace by Parry Aftab, www. aftab.com
Cyber Bullying: No Muscles Needed by Joan Lisante, www.connectforkids.org
The Newest Breed of Bully, the Cyberbully by Charlene C. Giannetti and Maragaret Sagarese, published by the National PTA, www.pta.org
For teachers: Kansas NEA Educator's Resource Library; Web site; Bullyproof series of professional development workshops, www.knea.org
An Educator's Guide to Cyberbullying and Cyberthreats by Nancy Willard, M.S., J.D., published by the Center for Safe and Responsible Internet Use, www.cyberbully.org
STUDENT TRANSPORTATION
Middle School students are not allowed to drive or park on school grounds.
USE OF TRAINED DOGS TO SEARCH
At the request of the administration, law enforcement officers or licensed private agencies may use trained dogs on school premises to identify student property which may contain illegal or illicit materials and to determine whether materials are present which may threaten the general health, welfare and safety of students and/or district employees.
